How do med spas track daily neurotoxin inventory?

Most medical aesthetics practices use a daily room log — a paper form filled out per treatment room, per day. Staff record opening counts, transfers between rooms, patient usage (initials, units, product, lot number), and end-of-day physical counts. Stcki offers free printable templates in two formats: a list style for practices that write one line per patient, and a grid style for practices that tally units under product columns.

What should a neurotoxin usage log include?

A complete neurotoxin usage log should include: room name, date, provider and MA names, product names with lot numbers and expiration dates, opening inventory counts, any transfers in or out, patient usage entries (patient initials, units used, product, lot number), and end-of-day physical counts. This allows practices to track variances and identify discrepancies.

Is there a free inventory tracking template for med spas?

Stcki offers two free downloadable daily room log templates designed specifically for medical aesthetics practices. The List Style template has one line per patient treatment. The Grid Style template uses product columns for tally-based tracking. Both include sections for start counts, transfers, usage logging, and end-of-day counts. They can be scanned with the Stcki app to auto-import data.

Back to Resources

Daily Toxin Tracker

Printable daily room logs for tracking neurotoxin inventory by hand — scan into Stcki when you're ready.

Daily Room Log — List Style

One line per patient treatment. Best for practices that write patient initials, units, and product on each line.

Download PDF

Daily Room Log — Grid Style

Products across the top, patient initials down the side. Best for practices that tally units under each product column.

Download PDF

Print a stack for each treatment room. Scan completed forms with the Stcki app to auto-import your inventory data.

How to Use Your Daily Room Log

1
Write the Room name, Location, and Date at the top of each sheet.
2
Write the Provider and MA names for the day.
3
Fill in product names, lot numbers, and expiration dates across the 8 product columns at the top — one product per column.
4
Write your opening unit count for each product in the START COUNT row.
5
If you transfer product INTO this room during the day, write the units in the TRANSFER IN row under the matching product column. Use the second row if you have multiple transfers.
6
If you transfer product OUT to another room, write the units in the TRANSFER OUT row. Use the second row for multiple transfers.
7
For each patient treatment, write one line in the USAGE LOG: patient initials, units used, product name (or the column number from the header), and lot number if it differs from the one listed at the top.
8
At the end of the day, physically count every product in the room and write the actual count in the EOD COUNT row.
9
Scan the completed form with the Stcki app to auto-import all data.

Tips

•Use one sheet per room, per day.
•Keep handwriting clear and within the cells for best scan results.
•If you run out of rows, start a second sheet and mark it Page 2.
•Start and EOD counts are the most important fields — they let Stcki detect variances automatically.
•Don't worry about being perfect — the Stcki app lets you review and correct anything before it's imported.

Ready to stop guessing?

The AI practice manager for aesthetic practices.

Book a Demo